Clinical Records Coordinator

Job Locations US-NJ-Rahway
Requisition ID
Position Category
Clinical Services
Position Type
Full-Time (30+ hours/week)


Ascend Hospice - is part of the Ascend family of Healthcare Companies. Our mission is to define excellence within the health care community. We are dedicated to inspiring people to live better lives through innovative health and wellness programs, products and services. We treat residents, their families and each other with respect, dignity and compassion. Through a collaborative and consultative approach, we strive to provide a framework of strength and stability for our patients, families and associates. We work to maintain the highest standards of care and service for our patients, families and valued employees.


We are proud to Offer:

  • Competitive Salaries
  • Comprehensive Healthcare Benefits
  • 401(k) Retirement Plan
  • Paid Time Off
  • Mileage Reimbursement
  • Opportunities to advance and grow your career
  • And More!

If working with people who are dedicated, compassionate, and concerned about their patients is essential to you, then you'll appreciate being a part of our team. We've built a strong reputation on the outstanding level of care that we provide.


Ascend Hospice is an Equal Opportunity Employer



Great new Career Opportunity in Hospice!


Now Hiring - Clinical Records Coordinator - Rahway, NJ


Hours:  Monday - Friday 8:30am - 5:00pm


The Clinical Records Coordinator will be responsible:

  1. Initiates the Clinical record at time of admission including initial preparation, interim maintenance, periodic tracking, closure and filing
  2. Ensures that: Chart is prepared with patient name and number, putting chart in designated file, tracking submission and receipt of plans of treatment, files the plans of treatment, histories and physicals, physicians orders, certification statements, and other documents as appropriate
  3. Assures that all documents are filed in patient charts on a weekly basis
  4. Files and maintains medical records according to company policy, state and federal requirements
  5. Assures that medical records removed from the department are logged in and out and that the record is returned that same day
  6. Orders any DME/HME requested by the Case Manager. Enters this data into the system
  7. Communicates any DME issues to the Regional Manager
  8. Prepares the activity report for data entry
  9. Recognizes and performs duties which need to be performed although not directly assigned
  10. Primary point of contact for all medical record activities between the office, IDT, facilities and physician
  11. Contacts the physician to insure that physician certifications are signed within 4 business days of admission Obtains missing or incomplete documents from the Regional manager or designee in a timely manner
  12. Copies any clinical information requested by staff members in a timely manner
  13. Abstracts information from records as authorized/required for insurance companies, Medicare, Medicaid, VA, ETC
  14. Retrieves and releases medical records/health information when requested by authorized personnel, in accordance with professional ethics and company procedures
  15. Through regular contact, supports staff efforts for achieving timely completion of their medical records
  16. Prepares paperwork for Team meeting, which includes but is not limited to: Updated Medication Profiles, Certs and Recerts, Team Census, Admissions, Discharges and Transfers
  17. Tracks and reports census for the team
  18. Listens to the daily morning report and assures that any changes of status, discharges, admissions or any other pertinent information is received by the On-call nurse or Case Manager
  19. Assures, via fax, physicians signature on recertification of Hospice benefits Recognizes and performs duties which need to be performed although not directly assigned
  20. Performs weekly clinical record audits, identifies missing or incomplete documents and immediately contacts the regional manager



  • High School Diploma Required
  • Associates Degree Preferred

Professional Experience:

  • Experience with Medical Terminology and both Electronic and Paper Charts
  • 1 year of related experience


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